Adding Courses to Publishing Group
- 25 Sep 2024
- 3 Minutes to read
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Adding Courses to Publishing Group
- Updated on 25 Sep 2024
- 3 Minutes to read
- Print
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For other Organizations to consume your Courses through their Classes and Course Assignments, you must make your courses available to them through Publishing Groups. You can do these one of two ways: multiple courses at a time or individually.
Multiple Courses
To add multiple courses at time to a publishing group:
Navigate to the publishing group and select Edit.
On the Courses tab, select Add Course.
In the Choose Courses dialog, search for and select the courses you want to add and select OK.
Select Save.
Course Access Through One Publishing Group
Organizations are only allowed to have access to a course through one publishing group. Therefore, if one of the courses you are trying to add is already available to a published organization through a different publishing group, you will receive an error message: Organization already has access to the Course from the Publishing Group. This will block it and possibly other courses from being added (based on when the message was triggered during adding the courses). You will need to resolve the conflict before adding the course(s). You can do this by either removing the course from the other publishing group or removing the published organization from either publishing group.
Single Course
To add a single course to a publishing group:
Navigate to the course and select Edit.
On the Availability tab, under This course is available to the following publishing groups, select Add Publishing Groups.
In the Choose Publishing Groups dialog, search for and select the publishing groups and select OK.
Select Save to save the change.
If this is not the first publishing group on the course and this publishing group already has published organizations, you may receive an error message: [The publishing group] cannot be added because one or more organizations already have access through an existing Publishing Group. If this occurs, please read Finding Organizations with Access to a Publishing Group
Courses can be removed from a publishing group at any time. Organizations that had access to the course as a Published Organization will lose access for future scheduling. However, removal will not affect previously scheduled classes, classes in session, past classes and post-class access to course labs and Activities.
The final Best Practice step for creating a publishing group is:
Add organizations you manage as Published Organizations (see Adding Organizations to a Publishing Group). For those organizations you do not manage, an authorization form needs to be completed with your salesperson for the organization, and the Skillable TMS Operations team will add them as a Published Organization.
Related Articles
For more information on Publishing Groups, please see:
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