A Subscription is a set of courses available to a subscriber to take and retake an unlimited number of times within a limited time period. While a user’s subscription is active, they can select any Course in the subscription catalog, auto-create a Course Assignment and immediately begin their training. Using subscriptions enables your Users to work through the training they want, when they want it, without your staff having to manage individual course assignments.
To begin, you must create a Subscription Profile. A Subscription Profile is a template that determines many things, including the Organization availability, courses and the Duration of assignment availability. All the parameters set in the Subscription Profile are applied to each Subscription Assignment created from it.
Create a Subscription Profile
To create a Subscription Profile:
From Site Administration’s Subscriptions tile, select Subscription Profiles.
Select the New Subscription Profile link in the top right corner of the page.
Input the required information for your subscription on the following tabs:Enter information into the required fields on the Basic Information tab. You can optionally enter information into the optional fields.
Required Fields
Field | Description |
|---|---|
Name | Input a name for this subscription. |
Organization | Defaults to your organization, may be revised if needed. |
Program | Select Training for all functionality to work. |
Duration | Defines the length of time the subscription is available to an assignee. Changing this field only applies to new subscription assignments, if changes need to be made on existing subscriptions, then you must edit those assignments. |
Price | Leave at 0.00 or input the price you are charging for an assignment. |
Enabled | Leave box checked to have the subscription accessible to assign. |
Enable On-Demand Course Access | Leave box checked to have the courses display via On-Demand Course Catalog. Disabling this displays courses as a text list of search results. |
Prevent Membership Expiration Editing by Outside Organizations | Leave box checked, this setting only applies to content vendors selling course access Through a Subscription to Contracted Organizations. |
Optional Fields
Field | Description |
|---|---|
Short Name | Input an abbreviated name. |
Description | Add a description of the subscription to differentiate from other subscriptions. This information only shows on the Subscription Profile. |
Search Keywords | Add words to use to find the subscription from Find Subscription Profiles. |
Auto-Assignment Lab Tags | This field works in conjunction with a feature in Skillable Studio. Organizations creating their own lab content can apply lab tags on their lab and the same tags in this field to auto-Publish a course and have it automatically added to a subscription. |
Enforce course prerequisites | Enable this field to require prerequisites set on courses to be enforced for all courses within the subscription. |
Enter a description in the HTML Description tab. There is an optional field to add a custom formatted description. This description only shows on the Subscription Profile.
Enter information in the Courses tab. Add or update the courses available within your subscription. Changing courses takes immediate effect on all existing subscription assignments.
Select the Add Course link to open the Choose Courses dialog.
Search for and select all the courses you wish to add, then click OK.
Course Tag Groups tab
Add filters and sub filters for your catalog. Add Course Tag Groups to set up filter categories within your On-Demand Subscription Catalog. Sub-filters are set through Course Tags associated with your Course Tag Group.
Select the Add Course Tag Group link to open the Choose Course Tag Group dialog.
Search for and select all the tag groups you wish to add, then click OK.
Enter information in the Availability tab. Add Organizations on the Availability tab to give access for users in those organizations to be assigned subscriptions and redeem subscription keys. Availability is automatically added for the organization you are assigned on your User Profile, all other organizations must be added.
Select the Add Organizations link to open the Choose Organizations dialog.
Search for and select all the courses you wish to add, then click OK.
Select Save.