--- title: "Creating and Assigning Self-Paced Learning for a Single Course" slug: "creating-and-assigning-self-paced-learning-for-a-single-course-2" updated: 2025-12-08T22:08:29Z published: 2025-12-08T22:08:29Z stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.skillable.com/llms.txt > Use this file to discover all available pages before exploring further. # Creating and Assigning Self-Paced Learning for a Single Course Training Management System (TMS) administrators can use Course Assignments to grant learners access to Self-Paced training for a single Course, including all associated labs. This article explains how to create, manage, and distribute course assignments and Course Assignment Training Keys, and how learners can access their training. ## Course Assignments Overview A course assignment provides one learner with access to one course. Learners can start, pause, and retake labs and activities as long as the assignment remains active. Administrators can: - Create assignments for individual learners or groups of learners - Assign one course or multiple courses - Generate Course Assignment Training Keys (formerly Training Key Pools) for distribution to many learners Learners can access course assignments immediately after they’re created. Administrators may cancel an assignment within the first **24 hours** if no labs have been launched. Assignments expire **180 days** after creation unless the organization or course profile specifies a shorter maximum. Billing is based on the assignment creation date. If you need to grant access to a set of courses for an extended period, consider using a Subscription instead. ## Creating Course Assignments ### Create a Course Assignment for a Single Learner To create a course assignment for a single learner: 1. From TMS, navigate to **Site Administration** > **Course Assignments**and then select **Create Course Assignment**. The **Create Course Assignment** page opens. 2. Next to the **Student**field, select **Choose**to open the **Choose User**dialog. 3. Use the **Name**filter to search for a specific learner. 4. Select the learner and then click **OK**. 5. Next to the **Course**field, select **Choose**to open the **Choose Course**dialog. 6. Configure the **Expiration**field. By default, this field is set to **6 months**, but you can adjust as needed. 7. Click **Save**. You are redirected to the newly created course assignment. ### Create Multiple Course Assignments Use this option to assign one or more courses to one or more learners. 1. From TMS, navigate to **Site Administration > Course Assignments**and then select **Create Multiple Course Assignments**. The **Create Multiple Course Assignments**page opens. 2. Select **Add Courses**to open the **Choose Course**dialog. 3. Use the **Name**filter to search for and select a specific course. Select multiple courses if needed. 4. After selecting all the necessary courses, click **OK**. 5. Select **Add** **Students**to open the **Choose Students**dialog. 6. Search for learners one at a time and add them to the course assignment(s). 7. (Optional) Create a new student for any learners that don’t have a User Profile: 1. Select **Create Student**to open the **Create User**page in a new tab. 2. Fill in the student details and click **Save**. 3. Return to the **Create Multiple Course Assignments**page and add the new learner. 8. After all students are added to the course assignment(s), click **OK**. 9. (Optional) Add a note to your course assignments: 1. Fill in the note’s **Title**and **Message**. 2. Mark the note as **high importance**if needed. 10. Click **Save**. A confirmation list of created assignments, and the students assigned to them, displays.**** ## Cancelling Course Assignments Administrators can cancel course assignments **only within 24 hours of creation** and **only if no labs have been launched**. To cancel a course assignment: 1. From TMS, navigate to **Site Administration > Course Assignments**and then select **Find Course Assignments**. The **Find Course Assignments**page opens. 2. Search for the course assignment you want to cancel and click **Edit**. The **Edit Course Assignment**page opens. 3. Use the **Status**dropdown to select **Cancelled**. If the field is read-only, you cannot cancel the assignment. 4. Click **Save**to finish cancelling the course assignment. > [!NOTE] > Note > > If you cannot cancel a course assignment because more than 24 hours have passed since its creation, but the learner has not launched any labs, you may send a request to our [Support team](https://www.skillable.com/customer-support/) for assistance. ## Using Course Assignment Training Keys Course Assignment Training Keys allow administrators to distribute codes that learners can redeem to create their own course assignments. Keys are tied to a single course and may allow one use or multiple uses. They can also create user accounts automatically when anonymous registration is enabled. Administrators can configure: - Redemption window - Number of uses per key - Access duration after redemption - Organization restrictions Learners may retake labs as long as the resulting course assignment is active. ### Create Course Assignment Keys To create Course Assignment Keys: 1. From TMS, navigate to **Site Administration > Training Keys**and then select **Course Assignment Training Keys**. The **Create Course Assignment Keys**page opens. 2. Next to the **Course** field, select **Choose**to open the **Course Chooser**dialog. 3. Fill in the key settings: 1. **Name:**In the text field, input a name for the keys. 2. **Unredeemed Key Expiration:**Input the date when keys can no longer be redeemed. 3. **Max number of uses per key:**Enter the number of times the key can be redeemed to create assignments. Leave the field blank or enter **1** to limit the key to single use. 4. **Content Availability:**Set the duration of learner access after key redemption. 5. (Optional) **Redeemable by any student regardless of organization:**Check this option to allow redemption by learners from any organization. Leave unchecked if all learners should belong to the same organization. 4. Navigate to the **Training Keys**tab and add training keys using one of these options: 1. Click **Add Training Key**to manually enter each key. 2. Click **Add Multiple Training Keys**to paste multiple keys into the pop-up dialog, one key per line. 3. Click **Generate Training Keys**to auto-generate your keys, then enter the number of keys to generate and click **OK**. 5. After your Course Assignment Training Keys are configured, click **Save**. After saving, keys appear in **Find Course Assignment Keys**, where you can search, filter, and export them. ### Distribute Keys to Learners After Course Assignment Training Keys are generated, export them from the search page and send them to learners using your preferred communication method. Below is an email template with step-by-step instructions for redeeming keys. You can adapt this template for your own use: ```plaintext Subject: Accessing Your Training Hello [Student], Congratulations on enrolling in our [self-paced training]! To get started, please find your training key below: Training Key: [insert training key for each student] To access your training, follow these simple steps: 1. Go to [insert login page URL]. 2. In the Register with a Training Key field, enter the Training Key provided above. 3. Select on Register to create your user account and login credentials. 4. Fill in your registration information and select Save. This will grant you access to your training. For students who already have an account in our Training Management System (TMS), simply log in and on the Dashboard, input the key in the Redeem Training Key or if you land on the Current Training page select Redeem Training Key and input the key in the Redeem Training Key field on the follow page. Once you redeem your training key, your training will be accessible and you can begin your learning. If you encounter any issues connecting to your labs, select the information icon (represented by a circled i) located to the right of the lab module for system > requirements and connection information. If you require any technical assistance with the labs, simply select the Contact button at the top of any page and use one of the provided methods to request assistance. We hope you have a successful learning experience with our training program. If you have any further questions or concerns, feel free to reach out to us at any time. Best regards, [Your Name] [Your Position/Title] [Your Contact Information] ``` #### Redeeming Training Keys Both existing TMS users and users without TMS accounts can redeem training keys. ##### **Learners With Existing TMS Accounts** To redeem training keys using an existing TMS account: 1. Sign in to the organization’s site. 2. On the **My Dashboard**page, navigate to **Redeem Training Key**. 3. Enter the key and click **Redeem**. The learner is redirected to the active course assignment and can launch labs immediately. > [!NOTE] > Important > > Learners with existing accounts should *not* use the **Redeem Training Key** field on the login page, as it initiates new account creation. ##### Learners Without TMS Accounts Learners without an existing TMS accounts have two options for redeeming Course Assignment Training Keys: - Redeem keys from the login page - Create a TMS user account first **To redeem keys from the login page:** 1. On the course assignment login page, enter the key in the **Register with Training Key**field. 2. Complete the registration form and click **Save**. The learner is redirected to the course assignment. After key redemption, learners can access labs under the **Activities**section. After redeeming a training key, learners won’t need it to log in. Instead, they’ll use their username and password. **To redeem keys by creating a TMS user account:** 1. On the course assignment login page, select **Sign In > Create an account**. 2. Complete the registration form and click **Save**. 3. On the dashboard, use the **Redeem Training Key**field to input the provided key. 4. Select **Redeem**. The learner is redirected to the course assignment. After key redemption, learners can access labs under the **Activities**section. ### Learner Access to Training Learners can access their course assignments from several locations: | Access Method | Description | | --- | --- | | Dashboard | - Displays the five most relevant course assignments. - If more assignments exist, an arrow links to the **Current Training**page. - Widget refreshes every five minutes. | | Current Training/My Training Page | - Shows active, not-yet-completed course assignments. - Learners select the course name to open activities and labs. | | Completed Course Assignments | - Completed assignments no longer appear on the **Current Training**page but remain accessible through their dashboard or transcript. | ## Summary Course assignments provide learners with controlled, self-paced access to individual courses and their associated labs. Administrators can create assignments for single learners or groups, manage expiration settings, and cancel unused assignments within the allowed time window. Course Assignment Keys offer a flexible way to distribute training at scale and support both new and existing users. Learners can access their assignments from the Dashboard, the Current Training page, or their transcript, and may continue launching labs as long as the assignment remains active. Together, these tools give administrators an efficient way to manage training and ensure learners can engage with course content when they need it. If you’re experiencing an issue with a lab, platform feature, or your account, please [submit a ticket to Skillable Support](https://www.skillable.com/customer-support/). Our Support team can help you troubleshoot errors, resolve access issues, and answer questions specific to your environment. If you noticed an error or have suggestions for improving this documentation, use the **Was this article helpful?**section below. Your input helps us keep our documentation accurate and up to date. > [!NOTE] > Was this article helpful? > > Please note that this feedback is for documentation only. Be sure to log in to your Skillable account when leaving feedback so we can respond directly. A course assignment delivers self-paced access to a course. A course is assigned to a student giving immediate access to the student. It can be accessed at any time for the duration of the assignment. The assignment duration begins and is billed when it is created. Self-Paced or On-demand training is associated with course assignments or subscriptions. Users are assigned training which can be accessed at any time by the learner at their leisure. Outside guidance or mentorship is often not provided with this type of training. Bundles together content to then be set up for training through classes, subscriptions, and course assignments. Courses can include labs, videos, SCORM, LTI, external links, assessments, and documents. Courses must be assigned to a Content Provider and a Publishing Group to be available to set up for training. A batch of keys aligned with a single course used to give learners access to their course assignment. A subscription is an assignment to an individual for access to a set of courses for a set amount of time for self-paced access. Students can choose which courses to access from the subscription, which then open as a course assignment, and they can access the courses at any time for the duration of the subscription. The user profile contains information about the user and their preferences, including roles, managed organizations, and settings.