We have great respect for instructors and want to assist them in preparing for Class by giving them access to labs. They can easily access labs free of charge, but at times Organizations are billed when they bypass the designs built into the platform.
Best Practices
The platform supports free of cost access to labs for users with the instructor role in two ways:
Instructors assigned to teach a class have access to the labs and course activities before and during class.
Instructors can access courses to launch labs, to open content and activities at any time.
Do not issue training keys for instructors to access labs because training keys create billable items: enrollments, subscriptions, and course assignments.
Free lab launch methods for instructors
For instructors, access to labs has been built into the platform to be free of charge by the following two methods.
Assign an instructor to teach a class
Once an instructor is assigned to teach a class, they automatically get access to the content in the class. Labs can be launched at any time prior to class through the end of the class.
Access labs through a class
Select Calendar from the top navigation menu to open the Instructor Calendar.
Navigate to the class date and select the class name.
Under the Activities section select on the lab name to open the lab page.
Select the Launch button to open the lab.
Open a course to launch labs
Instructors can view all Course to available to the organization they belong to, and they can access labs directly from the course page at any time.
Access labs through a course
Go to the Find Courses search page.
Search for the course and select on the course name in the search results.
On the Course page under the Activities section select on the** lab name** to open the lab page.
Select the Launch button to begin the lab.
Billable lab launch methods for instructors
There are a couple of ways that instructors can be given access to content and launch labs that are automatically billed.
Instructors should only be assigned content using these methods with the understanding that it will incur a charge.
Enroll an instructor into a class
Your organization is billed for all users enrolled into a class when the class starts. The system does not take into account the user’s role, all it looks for is that the user has the Enrollment status of Enrolled and that the class has started.
Assign a subscription or a course assignment
Self-Paced learning is billable for all users; this applies to course assignments and subscriptions. Once the Course Assignment is created, either by an administrator, a training key, or opened from a Subscription, it is added to billing; the system does not take into account the user’s role, all it looks for is that a course assignment has been created.