--- title: "Managing Instructor Account and Class Editing" slug: "managing-instructor-account-and-class-editing" updated: 2024-09-27T17:07:40Z published: 2024-09-27T17:07:40Z --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.skillable.com/llms.txt > Use this file to discover all available pages before exploring further. # Managing Instructor Account and Class Editing This article is intended to assist instructors in managing their accounts by allowing instructors to designate Courses that they are qualified to teach using the Instructor Competencies feature. This allows Organizations to specifically search for instructors who are qualified to teach specific courses. Instructors can also manage their instructor schedule using Instructor Blockout Time. This article also covers the Class editing abilities of Instructors to allow them to better manage their classes. ## Best Practices - It is up to the instructor to keep their instructor competencies as well as schedule up to date with the latest information. It is a good practice to ensure that you are reviewing changes to competencies or schedule each month. - The Instructor Dashboard is a convenient location for instructors to view upcoming classes and their schedule all in one place. You should be able to find everything you need to be able to manage your instructor account from here. ## Instructor Account Management ### How can I show what I am qualified to teach? You can use **Instructor Competencies** to show the courses you are qualified to teach. Using this feature shows Organizations using contract instructors the courses you can teach. To access the **Instructor Competencies**: 1. Navigate to your User Profile. Select **Instructor Competencies** under the **Instructor Information** section. 2. On the **Instructor Competencies** page, select **Add course competency**. 3. This brings up the **Choose Course** dialog box. Search for and select all the courses you would like to add to your competency list and select **OK**. 4. Under **Certified**, **Prepared**, and **Attended**, check the ones that apply. 5. To remove a competency, you can select the **Remove** button. You will only be able to add specific courses to your instructor competencies if they are made available to the organization your instructor account belongs to. If you need assistance adding a course that is not available to you through your organization, please contact Skillable Support. Once you have added competencies, organizations are able filter by course name and view those qualified to teach the course. It is each instructor's responsibility to keep their instructor competencies up to date. ### How can I show times when I am unavailable? You can set times that you are unavailable to teach. This time is displayed on the **Instructor Schedule**, can be specifically searched for from the **Site Administration** page, and is part of the **Schedule Conflict** filter on the **Choose Instructor** dialog box. To set times when you are unavailable: 1. Select **Admin** to open the **Admin** menu and select **Create Instructor Blockout Time** in the **Instructors** group. 2. Type a **Name** and **Description** for the blockout time. The name will be visible to anyone who can see instructor blockout times and links to the page displaying the description as well as the **Start** and **End** of the blockout time. 3. Set the **Start** date and time for when you are not available using the date and time selectors. 4. Set the **End** date and time and select **Save**. ## Instructor Class Editing Below are the options that **Instructors can update** on an existing class: - Edit the class date if the class has not ended. - Adjust the Time Zone. - Adjust the Class times if the class has not ended. - Add a new Instructor to a class. Below are the options that **Instructors are unable to update** on an existing class. Please contact Skillable if any of these options need to be changed. - Back-date a class. Once the class is over, sessions cannot be added or changed. - Change the Training Key or allow Key to be redeemed after the class ends. - Add additional seats above 20. - Change the time for a class that has ended. - Change the course associated with the class. **Please Note:** SSG Instructors can now edit classes themselves via the updated SSG Workshop Scheduler role that is applied to your account. Please review the step by step guide in this article to review the process so you can update your classes. ### Edit a Class 1. Navigate to the class. 2. Select the **Edit** button on the right side of the page. ### Basic Information Tab **Anytime you edit a class, you must check the DisableAutomation checkbox.** Failure to check this box will result in all edits being reset back to the original settings. #### Change Time Zone To change the Time Zone, complete the following steps: 1. Select the dropdown tab on the right side of the Time Zone field. 2. Choose the appropriate Time Zone. #### Change Session Date, Start Time and End Time To change the time for Class Sessions, complete the following steps: 1. Select the **Session Times** tab. 2. select **Edit** next to the session you wish to change. 3. To change the date or start/end time of the class, select the date and a calendar will populate. 4. Choose the appropriate date for the session. 5. Choose the appropriate start and end time for the session. **Please Note:** The **Session Date**, **Start time** and **End time** cannot be in the past. ### Add or Remove Instructors Instructors can be added or removed from a class. #### Remove Instructor(s) 1. Select the **Instructors** tab. 2. Select the **X** next to the name of the **Instructor(s)** you wish to remove. #### Add Instructor(s) 1. Select the **Instructors** tab. 2. Select the **+ Add Instructor** button to add an instructor. 3. Enter the Instructor's **Name** and/or **Email** and select **OK**. **Please Note:** If you are unable to locate an instructor while searching, you may need to remove the **Does not have schedule conflict** search filter. ### Save the Class Once all necessary changes have been made to the class, select the **Save** button on the lower-left side of the page. **Please Note:** If your organization uses automation to schedule and manage classes in the Skillable Training Management System, changes to the class may take 5 minutes to complete. Additional prompts may appear in your web browser, to confirm the changes that you made. Prompts include (but are not limited to) the following: - "*You haven't assigned any classrooms. Are you sure you want to continue?*" - "*You haven't made this event visible. Are you sure you want to continue?*" If the **DisableAutomation** checkbox was **not** checked, all settings will be returned back to the original settings. Bundles together content to then be set up for training through classes, subscriptions, and course assignments. Courses can include labs, videos, SCORM, LTI, external links, assessments, and documents. Courses must be assigned to a Content Provider and a Publishing Group to be available to set up for training. An organization is assigned to each entity in the TMS, such as, users, classes, subscriptions, and courses. The organization is a basis to determine access given based on roles within the organization and management over the organization. An instructor blockout time is input by an instructor or administrator to designate a time when the instructor is not available to work. Once it is set up it will not show the instructor as available when choosing an instructor for a class with the Does not have schedule conflict is applied. If added to a class that conflicts with the blockout time, then a dialog displays with the conflicting dates before allowing to save but can still be scheduled. A class is a scheduled instructor-led event with a start and end time/date. Typically, these include lectures and hands on activities such as labs. Organizations are the containers in which all objects in Skillable Studio reside. Each organization has two child orgs, Development and Production. Development is used for content creation and testing. Production is used only for content that is ready for consumption. Organizations also provide one of the security boundaries within the Skillable Studio platform. The user profile contains information about the user and their preferences, including roles, managed organizations, and settings. Instructor schedule is a link available on the Instructors tile which searches between a specified timeframe to show classes the instructor is scheduled to teach. Class sessions are the individual times a class is held, a session generally equates to an individual day of a multiple day class.