---
title: "Sharing Files with Students"
slug: "share-files-with-students"
tags: ["NFR"]
updated: 2024-09-26T19:30:09Z
published: 2024-09-26T19:30:09Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.skillable.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Files with Students

There may be times when you wish to share files with your students. This is simple to do. There are two paths to do this depending on your permissions. You can distribute files from your computer to your students from the **Manage Files** link on the Class Profile or through the **lab monitoring** tool.

## Manage Files

Instructors (and administrators) with the proper permissions can use the Manage Files functionality on a class to share files with students in their class.

To do this:

1. Navigate to the **Class Profile** page for the class you want to share files with.
2. Select **Manage Files** in the quick links bar.
3. On the **Class Files** page, select **Upload File**. ![Upload Class Files](https://cdn.document360.io/a298db04-a0fe-47e0-bfe3-c52d6f9d7c8c/Images/Documentation/class-files.png)
4. Select **Choose File** next to **File** and upload the file you want to share.
5. Change the **Name**, in necessary and add a **Description** that will be visible to the students and other instructors.
6. Ensure the **Visibility** field **Students** checkbox is checked. If it is unchecked, students will not see the files on their class Enrollment. ![Class Files Visibility](https://cdn.document360.io/a298db04-a0fe-47e0-bfe3-c52d6f9d7c8c/Images/Documentation/class-file-visibility.png)
7. Select **Save**.

Additional files can be uploaded by repeating steps 3 through 7, ensuring proper visibility for each file. Anyone with permission to access the Manage Files link and Class Files page can manage the availability and visibility of all files uploaded regardless of who originally uploaded them.

Files that are set to be visible to students are available to them on their **Class Enrollment** page in the **Class Files** section under Activities. They select the name of the file to start the download process to their machine.

![Class Files Under Activites Section](https://cdn.document360.io/a298db04-a0fe-47e0-bfe3-c52d6f9d7c8c/Images/Documentation/student-download-class-files.png)

## Monitor Labs

There may be times when you want the files to be easily accessed by the students while they are working on a lab without having to leave the lab.

[Watch a video on lab monitoring and sharing files in the lab interface.](https://youtu.be/Ey4DLXe74Uc)

Share Files Requires an Assigned Instructor

The Share Files option is not visible if there is not an instructor assigned to the class. Administrators will not be able to upload files unless an instructor is assigned to the class.

For this scenario, you should use the Monitor Labs tool:

1. Navigate to the **Class Profile** page for the class.
2. Select **Monitor Labs**.
3. A new browser tab will open up with all your class's active lab instances displayed. In the **Instructor Files** box, select **Share Files**.
4. In the **Instructor Files for ...** dialog, select **Upload File**.
5. In the **Upload Instructor File** dialog, enter the **Display Name** for the files and select **Choose files**.
6. Navigate to the file(s) you want, select it and select **Open**.
7. Ensure the file(s) you wish to share are listed. Select **OK** through the steps to add the file(s).
8. After replication, ensure the file(s) you wish to share are checked and select **OK**.

A pop-up will appear in each student's launched lab, regardless of what Virtual Machine they are working on, informing them that a file has been shared by the instructor and how to access that file.

A class is a scheduled instructor-led event with a start and end time/date. Typically, these include lectures and hands on activities such as labs.

An enrollment is the student registration for a class. Enrollments have multiple statuses, but only the Enrollment Status of Enrolled gives a student access to class. Within the enrollment the student will access the labs and activities and if set up digital courseware and virtual classroom for their class.

Activities are configured in the instructions editor and represented in the lab instructions by a replacement token. Activities fall into two broad categories: Questions and Automated.

- Questions are multiple choice or short answer questions.
- Automated Activities interact with the lab environment (Virtual Machine/Container/Cloud Platform).

A virtual machine is the virtualization or emulation of a computer system. Virtual machines are based on computer architectures and provide the functionality of a physical computer.