Adding Products to Labs

Overview

The Product field in the Lab Profile allows lab developers to associated labs with one or more technology products. This structured tagging system improves lab search, filtering, and reporting within Skillable.

Tagging labs with relevant products helps learners easily find labs that align with their skilling goals, while your Organization gains insights into which technologies are most represented and most used.

All lab builders can assign products to their labs by selecting from their organization’s approved product list. However, only organization administrators with the Product Org Management user role can add, edit, or delete product terms within their organization.

Copying Labs between Organizations

When copying a lab profile from one organization to another:

• If the product exists in both organizations, it’s available in the destination organization automatically.

• If the product does not exist in the destination organization, your Studio admin must make it available to the destination organization before copying the lab.

Product Metadata Benefits

Adding product metadata to labs provides several key benefits:

• Improved discoverability: Labs tagged with product names can be filtered and searched more effectively.

• Data consistency: A controlled product list avoids naming variations like Office 365 vs. Microsoft 365.

• Better analytics: Standardized product data enables more accurate insights into technology usage.

• Governance and security: Only authorized users can create, edit, or delete product terms, maintaining data integrity.

• Integration: Product metadata is included in Skillable API endpoints, exports, and imports, making it easier to connect with external systems.

Product Ownership and Visibility

Each product term is owned and managed by a specific organization (the owner organization), with visibility options that determine who can use it:

Global products are available to all organizations, while organization-specific products are visible only to the organizations designed by the owner.

Tips

• You can only assign global products or products that are visible to your organization.

• If you don’t see the product you need, contact your Studio admin or someone with managed organization permissions.

Product Tagging Use Cases

Key Use Cases

• Lab developers: Assign one or more products to a lab when creating or editing its profile.

• Admins: Add or manage products available to your organization.

• Learners: Filter and discover labs by technology product.

• Reporting teams: Analyze product adoption and engagement across the organization.

• API consumers: Retrieve product metadata for reporting or integration with other systems.

Sample Tagging Scenarios

Create New Product Terms

Organization administrators can also add new products. If your organization works with a product not already on the list:

1. From the Skillable Studio Admin dashboard, navigate to Products > Create Product.

2. On the Create Product screen, fill in the product details:

   1. Name: In the text field, enter the product name. Be sure to follow your org’s naming conventions and use a specific product name to avoid multiple variations.

   2. Owner: Use the dropdown to set which organization owns the product (e.g., HandsOn Training). By default, this field is set to your current organization.

   3. Organizations: Click into the field and select one or more managed organizations to grant access to the Product field.

3. After filling in the product details, click Save.

   

New products created by your organization will appear in your org’s product list and can be selected by any lab developers in your organization.

Assign Products to a Lab

You can add products when creating or editing a lab in Skillable Studio:

1. Open your lab profile in Studio and navigate to the Basic Information tab.

2. On the Products field, click Choose.

   

   The Choose Products dialog opens.

3. Select one or more products (e.g., CyberSec), depending on which technologies your lab covers.

4. Click Ok to apply your product selection and close out of the dialog.

5. Click Save on the lab profile to save your changes.

6. (Optional) In the Note dialog, enter any relevant notes about your lab profile updates.

7. Click OK to close out of the Note dialog and finish saving your changes.

   The selected products display on the lab profile’s Basic Information details.

Skillable maintains a global product list based on existing lab data. Global products are visible to all organizations. When adding product tags, users can toggle Show Global Products off to see only org-specific products.

Manage Product Terms

Admins can modify or delete any organization-defined product terms. Skillable’s global product list, however, is uneditable.

To manage a product term:

1. From the Skillable Studio Admin dashboard, navigate to Products > Find Product.

   The Find Products page opens. You can also create a new product term from this page.

   

2. To the right of the product you want to manage, select an action:

   1. Edit: Select the pencil icon to open the Edit Product page. From here, you can update the product name, owning organization, and the organizations the product is available to.  

   2. Delete: Select the trash can icon to delete the product, and then click Delete Product on the confirmation dialog to verify the deletion. The dialog displays the number of lab profiles the product is currently assigned to.

Analyze Product Usage

Tagging labs with products enables valuable insights into how different technologies are being used across an organization, helping you make data-informed decisions about content strategy and lab development. Filter lab profiles and lab instances by product to see a fuller picture of both content coverage and learner engagement.

Filter by Lab Profile

Use this filter to understand how widely a product is represented across your catalog. For example, filtering by Windows 11 shows how many lab profiles include Windows 11, helping you identify trends like:

• Which technologies are most frequently developed or maintained

• Potential gaps in your lab offerings

• How lab content aligns with organizational priorities

To filter lab profiles by product:

1. From Skillable Studio, navigate to Admin > Find Lab Profiles.

2. Use the Add Filter dropdown at the top of the page to select Product Name.

   

   The Product Name filter is added to the bottom of the lab profile search criteria.

3. Use the provided fields to specify a product filter (e.g., Does Contain Windows 11).

4. Click Search to return lab profiles that match your product filter specifications.

Filter by Lab Instance

Use this filter to see how often students engage with labs that include a specific product. It’s particularly useful for usage and performance analytics like:

• Tracking demand for specific technologies among learners

• Measuring product engagement over time

• Informing future lab development

When a learner launches a lab, the products assigned to that lab are automatically saved to the user’s lab instance.

To filter lab instances by product:

1. From Skillable Studio, navigate to Admin > Find Lab Instances.

2. Use the Add Filter dropdown at the top of the page to select Product Name.

   

   The Product Name filter is added to the bottom of the lab instance search criteria.

3. Use the provided fields to specify a product filter (e.g., Does Contain Windows 11).

4. Click Search to return lab instances that match your product filter specifications.

Product Tagging Best Practices

When creating and maintaining your product list:

• Use the most specific product name possible (e.g., Microsoft 365 instead of M365).

• Check for existing terms before adding new ones to keep your product list standardized.

• Review and update product tags periodically to ensure accuracy.  

Summary

Product metadata enhances data consistency, discoverability, and reporting within Skillable Studio. By tagging labs with the correct technologies and maintaining a clean, standardized product list, organizations can better manage their content and help learners find the right training faster.