Defining Course Profile Fields

Updated on 12 Aug 2024
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Courses are the building blocks of most training in the Skillable TMS. For example, they are used in Classes, Course Assignments, Subscription, and Learning Paths to deliver the learning content. Creating a course may be complex depending on the permission set within your Roles and the Activities and attributes you want to include.

Basic Information

Field	Description
Name	The display name of the course.
Short Name	An abbreviation or shorter name for your course.
Version	Set the version for this course and track any revisions.
Description	The description of the course, such as activities and labs included or the scope of the course. The description field is limited to 800 characters.
Search Keywords	Add keywords you want to use to search for the course in Find Courses.
Profile Image URL	This is the URL location that the courses profile image is stored. The image should be in a large 16x9 format.
Organization	Select the organization that owns the course.
Program	Allows an organization to control course management and user access based on program assignment.
Duration	Enter the expected duration of the course.
Training Days	Enter the expected number of training days needed to complete the course.
Content Provider	Content providers allow you to categorize your courses.
Discussion	Add a chat board for anyone taking the course through a class or course assignment.
Archived	Select this to archive the course. This retires a course from allowing assignment to training while leaving any scheduled training active.
Archive Date	Enter a date for the course to be automatically archived.
Available Instructor-Led	Allows the course to be used in an instructor-led class. If both Available Instructor-Led and _Available Self-Paced are disabled, the course will be marked as Coming Soon.
Available Self-Paced	Allows the course to be used in self-paced course assignments. If both Available Instructor-Led and _Available Self-Paced are disabled, the course will be marked as Coming Soon.
Show on Course Catalog	The course catalog, if enabled for your organization, is available via a link at the top of any pages for authenticated users. It may also be enabled for unauthenticated users from the login page. The Show on Course Catalog feature adds this course to the course catalog but does not add it to On Demand subscription profiles.
Featured	Adds a "Featured" icon on the course on the Find Courses page, your Course Catalog, and in subscriptions. It also moves those courses to the beginning of catalogs.
Enable simple course feedback	Enables user feedback in Classes and Course Assignments.
Enable Achievements for outside organizations	Allows users from other organizations who are participating in achievements to earn achievements associated with this course.
Allow activity disablement within classes	This allows instructors to disable class activities for students during classes.
Allow activities to be auto enabled after a class ends	Re-enables any disabled activities when the class ends.

HTML Description

HTML Description can be used to add a description longer than 800 characters to a course profile. This can also include links, images, and or videos using HTML.

This can also be used to provide supplementary course information, such as a syllabus or links to supplemental course materials.

Activities

Field	Description
Add Section	Adds a section to the courses activities. Sections can house SCORM modules, labs, videos, documents, external links, assessments, LTI Resource Links and Microsoft Learn Activities.
Add SCORM Module	Add a SCORM module as an available activity in the course.
Add Lab	Add a lab from Skillable Studio as an available activity in the course.
Add Video	Add a video as an available activity in the course.
Add Document	Add a document as an available activity in the course.
Add External Link	Add an external link as an available activity in the course.
Add Assessment	Add an assessment as an available activity in the course.
Add LTI Resource Link	Add an LTI resource link as an available activity in the course.
Add Microsoft Learn Activity	Add a Microsoft Learn activity as an available activity in the course.
Post-class SCORM module availability	This sets the amount of time students have to access SCORM module activities after the class ends.

Availability

Field	Description
Add Publishing Groups	Add this course to a Publishing Group. A Publishing Group is a set of courses that you grant access to other organizations, for them to use for their classes and course assignments. If a course is not added to a publishing group, it will not be available to be scheduled in a class.

Prerequisites

Field	Description
Add Prerequisite	Add a prerequisite course.
	After a course is added, select the Status Requirement; enrolled, started, completed, completed or credit.
	Add a Blocked Action to designate the action that is blocked until the prerequisite course status requirement is met.

Field	Description
Add Tags	Add tags to the course.

Completion Certificates

Certificates are available to instructions and admins as a PDF or an editable Word document, to be printed for the successful completion of a course. Students may have a PDF version available to print when a course is completed through a class or a course assignment.

Field	Description
Add Certification Template	Add Completion Certificates that will be students will receive upon completing a course assignment or class that uses this course.

Subscription Profiles

Field	Description
Add Subscription Profile	Add the course to a Subscription Profile.

Presenters

Field	Description
Add Presenter	Add a presenter to the course.
Presenter Label	Add a label for the presenter.

Advanced

Field	Description
Calendar Color	Customize the display color of this course on platform calendars.
External ID	Input an ID from your systems to identify this course.
Student Survey	A survey can be added from surveys you have created in the Training Management System for students to take for a class.
Instructor Survey	A survey can be added from surveys you have created in the Training Management System for instructors to take for a class.
Organization Survey	A survey can be added from surveys you have created in the Training Management System for operation managers to take for a class.
Allow Class Self-Enrollment	Sets any class using this course to default to allowing self-enrollment for anyone with the self-enrollment role.
Allow Self-paced Self-assignment	Sets this course to allow users with a self-assignment role to create their own course assignment.
Allow recordings	This allows you to enable or disable recordings from being saved and accessible to students for classes that are scheduled using the course. This applies to organizations using an integrated virtual meeting host such as Adobe Connect or Zoom. By default this option is enabled.
Post-class recording availability	This sets the amount of time students have to access recordings after the class ends.
Allow supplemental recording access	Allows recordings access to users that are not part of the class. After this option is enabled, recordings can be shared from the class page by selecting Recordings at the top of the page and then selecting recording availability; enrolled students, anyone from delivery organization, any authenticated user, or anyone (public).
Course assignment requires valid subscription	Prevents a course assignment creation unless the user has a valid subscription.
Allow Anonymous Access to Course Details Page	Allows sharing of the course URL for users to view the course without logging in.

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Adding Labs to a Course

Table of contents

Basic Information
HTML Description
Activities
Availability
Prerequisites
Tags
Completion Certificates
Subscription Profiles
Presenters
Advanced