Showing Unavailable Times

As instructors, you can set times you are unavailable to teach.

Best Practices for Showing Unavailable

Using Instructor Blockout Time allows you to communicate when you are not available to work.

• Set block out times when you do not want to be scheduled to work.
• Anyone set up as a contract instructor should use this feature to show when you are not available to work for any Organization.

Overview of Block Out Times

Instructor block out times is a tool designed to allow you to show when you are unavailable to teach classes. Once set up, the time is displayed on the Instructor Schedule, can be specifically searched for from the Site Administration page, and is part of class scheduling through the schedule conflict filter on the Choose Instructor dialog box.

While the platform defaults to filter out scheduling conflicts when selecting an instructor for a class, even with a block out time set up, the filter can be removed, and a scheduler can override the messages that the instructor has a scheduling conflict.

Set Up an Unavailable Time

To set times when you are unavailable:

1. Select Admin to open the Admin menu.
2. Select Create Instructor Blockout Time in the Instructors group to open the creation page.
3. Type a Name for the blockout time. The name will be visible to anyone who can see instructor blockout times and links to the page displaying the description as well as the Start and End of the blockout time.
4. Type a Description explaining the reason for the time off.
5. Set the Start date and time for when you are not available using the date and time selectors.
6. Set the End date and time.
7. Select Save.

Find an Unavailable Time

Unavailable times can be seen in several places. They can be found from an instructor's user profile under Instructor information, they display on the instructor's calendar, and they can be seen from the Site Administration page or menu.

To find times set up to show you are unavailable:

1. Select Admin to open the Admin menu.
2. Select Find Instructor Blockout Time in the Instructors group to open the search page.
3. Select Search to display all future block out times. Change the Starts filter to adjust time periods displayed.
4. Search results display the Name, Instructor, Start Time, and End Time of the block out time.

Edit an Unavailable Time

Unavailable times can be updated to change any of the fields.

To edit unavailable times:

1. Select Admin to open the Admin menu.
2. Select Find Instructor Blockout Time in the Instructors group to open the search page.
3. Select Search to display all future block out times. Change the Starts filter to adjust time periods displayed.
4. In the search results beside the block out time you wish to update, select Edit to open the time for editing.
5. Make changes to the fields as needed.
6. Select Save.

Remove an Unavailable Time

Unavailable times can be deleted if they are no longer needed.

To delete unavailable times:

1. Select Admin to open the Admin menu.
2. Select Find Instructor Blockout Time in the Instructors group to open the search page.
3. Select Search to display all future block out times. Change the Starts filter to adjust time periods displayed.
4. In the search results beside the block out time you wish to update, select Details to view the block out time page.
5. Select the Delete link in the top right corner of the page.
6. When the confirmation message appears, select OK to delete and this returns you to the Instructor Blockout Times search page.