Training Key Pools are being sunset in the Skillable Training Management System (TMS). To ensure students can still redeem keys that have already been distributed, any unredeemed keys from Training Key Pools must be migrated to Course Assignment Training Keys.

Overview

If your Organization has previously distributed Training Key Pool keys that have not yet been redeemed, those keys must be recreated as Course Assignment Training Keys.

Because each training key code must remain unique in the TMS, keys cannot be directly reused while they still exist in a pool. To migrate them successfully, you must:

1. Copy the existing keys.

2. Remove the keys from the Training Key Pool.

3. Recreate the keys as Course Assignment Training Keys.

Once recreated, the keys remain valid and will still be recognized by TMS when students redeem them.

When Migration Is Required

You should migrate keys if:

• You previously distributed keys from a Training Key Pool.

• The keys have not yet been redeemed by students.

• You want those keys to remain valid after Training Key Pools are retired.

Before You Begin

Recommendation
Export the keys from your Training Key Pool before making changes. This allows you to keep a backup record of the original keys for tracking and verification.

How to Migrate Keys from Training Key Pools

Step 1 — Open your Training Key Pool

Navigate to:

TMS Site Administration → Training Keys → Training Key Pools

Select the Training Key Pool that contains the keys you want to migrate.

Step 2 — Export Existing Keys

Within the pool details:

1. Click Export.

2. Download the exported spreadsheet.

Notes:

• The spreadsheet and worksheet tab will be named after the pool.

• Select the Undistributed Keys list.

• Copy the keys you want to migrate to your clipboard.

Step 3 — Delete Keys from the Pool

Important
Keys must be removed from the Training Key Pool before they can be recreated. This prevents duplicate key codes in the TMS.

1. In the Training Key Pool, locate the keys you copied.

2. Click Delete beside each key to be migrated.

3. Save the pool.

The pool will still retain records of any previously used keys.

Step 4 — Create a Course Assignment Training Key

Navigate to:

TMS Site Administration → Training Keys → Course Assignment Training Keys

Click Create.

Enter the following information:

• Course

• Organization (modify if needed)

• Expiration Date for when the keys must be redeemed

• Max Uses Per Key (leave blank for single-use keys)

• Content Availability (adjust as needed)

Save the entry.

Step 5 — Add the Migrated Keys

Within the newly created Course Assignment Training Key:

1. Open the Training Keys tab.

2. Click Add Multiple Training Keys.

3. Paste the copied Training Key Pool keys into the field.

4. Click Save.

The keys are now recreated as Course Assignment Training Keys.

Step 6 — Verify the Migration

After saving:

1. Navigate to Find Course Assignment Keys.

2. Confirm that the newly recreated keys appear in the list.

You can verify successful migration by:

• Redeeming one of the migrated keys in TMS.

• Comparing the recreated keys against the exported spreadsheet.

Result

Once migrated:

• The keys remain valid for student redemption.

• The keys are now managed under Course Assignment Training Keys instead of Training Key Pools.

• Students can continue using the previously distributed codes without disruption.

Frequently Asked Questions

Summary

Migrating distributed but unredeemed Training Key Pool keys ensures they remain valid after Training Key Pools are retired. By recreating keys as Course Assignment Training Keys, you can maintain uninterrupted access for your users. Completing this process before the cutoff dates helps prevent access issues and ensures a smooth transition.