Scheduling a Class with Multiple Instructors

When you create a Class, you can add one or more instructors to the class. One instructor will be marked as the primary instructor and will be displayed in the Find Classes output. You can assign different instructors to different classrooms (adding multiple classrooms is covered in the Using Multiple Classrooms for a Class article).

Add Multiple Instructors

To add multiple instructors:

1. Expand the Instructors section of the Create/Edit Class page and select Add Instructor. This will open the Choose Instructor dialog box. This dialog box is automatically filtered for instructors that do not have a schedule conflict with the sessions of the class and belong to your organization. It may also be filtered for instructors that are certified to teach the course.

2. Set or remove any filters necessary, including these three filters, and select Search.

3. All instructors matching your criteria will be displayed. Select the ones you want to add to the class and select OK.

4. The first instructor added will be set as the Primary instructor for the whole class. To change this, select the Primary radial button for the instructor you want set as the primary. This will be the instructor displayed in the Find Classes results in the instructor column.

When an instructor is added to a class, they are also added to all class sessions; instructors can only see the class on their Instructor Calendar if they are added to class sessions.

Add or Remove Instructors

You can add/remove instructors to individual sessions. To do this:

1. Expand the Session Times section and select Edit next to the session you want to change.

2. Select the Instructor dropdown and check or uncheck the box beside the instructor(s) name(s). Select which instructor is Primary for that session. This does not have to be the same instructor that is primary for the whole class.

3. Select OK.

If you edit class sessions to remove an instructor from one or more sessions, you will see a link in the instructor's section Add all instructors to all sessions, selecting this link will add all the instructors listed to all the sessions.

When you are finished creating/editing the class, select Save. If you have removed the automatic filter for schedule conflicts and one of the instructors has a conflict, you will be notified upon attempting to save. Select Yes to continue saving the class with the instructor conflict or select No to go back and change the conflict.