Skillable TMS: Empowering Learning Through Technology
Skillable Training Management System (TMS) is a comprehensive training delivery system designed to streamline your training programs' delivery, tracking, and reporting. Whether you're an educational institution, a corporate training provider, or a professional certification body, Skillable TMS has the tools you need to manage your training effectively and efficiently.
With Skillable TMS, you can:
Deliver your training through our robust platform, which supports various training formats, including instructor-led training, Self-Paced learning, and virtual labs.
Track your Students’ progress with our powerful tracking tools, which provide real-time insights into your Students’ performance and engagement.
Report on your training with our comprehensive reporting features, which allow you to measure the effectiveness of your training and make data-driven decisions.
Who is Skillable TMS for?
Skillable TMS is designed for anyone involved in the delivery and management of training. Here are some of those Roles that can benefit from using Skillable TMS:
Account Type | Description |
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Administrators | An Administrator (Admin) oversees the day-to-day operations of deliverable content for instructors and students. This role includes managing various aspects, such as creating classes, courses, subscriptions, key management, catalogs, and learning paths. Admins can create Users and have access to roles related to Organization management, Company Management, and Course Credit. They play a crucial role in ensuring that the Training Management System runs smoothly and efficiently, providing support and guidance to both instructors and students. |
Instructor | An instructor is a trainer who delivers classes through Skillable TMS. Instructors can provide instructor-led training to sStudents, manage their Course preparation, specify which classes they are qualified to teach, and indicate their availability. |
Student | Students are individuals who participate in training sessions and courses. Their primary role is to engage with the content provided by their organization and complete the assigned labs. |
Creating Admin and Instructor Accounts on Skillable TMS
Admin User Accounts
Admin user accounts specific to an Organization are responsible for overseeing the day-to-day operations. This role includes managing various aspects, such as creating classes, courses, subscriptions, key management, catalogs, and learning paths. Skillable will set up the initial Admin account/s, then that admin can create other admin accounts, instructor, and student accounts in Skillable TMS.
Each admin account created must use a unique email address.
Instructor User Accounts
User accounts specific to instructors are created in Skillable TMS by an Admin. The Instructor will automatically get the permissions your trainers will need, like the ability to manage and host virtual Classes and labs.
Each instructor account created must use a unique email address.
*Additional functions for admins and instructors are in the sections below.
Helpful Links for Creating Admin and Instructor Accounts
Getting Started with Delivering Training on Skillable TMS
Getting started on Skillable TMS is straightforward - you just need to decide how you’d like to structure and deliver your training.
Determine Content to Use
Create Custom Content | Use Existing Content |
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To Publish labs created in Skillable Studio to Skillable TMS, it is necessary to first create a course within Skillable TMS to which these labs can be added. | Those purchasing content from a provider will be given access to your contracted courses at setup. |
Creating Courses
Courses are the building blocks of most training in Skillable TMS. For example, they are used in Classes, Course Assignments, subscriptions, and Learning Paths to deliver the learning content. Creating a course may be complex depending on the permission set within your Roles and the Activities and attributes you want to include. If you need assistance setting up a new course, contact our Support Team.
Accessing Existing Content
No need to create courses, as the admin you can go right into creating classes, assigning course assignments or subscriptions.
Helpful Links for Determining Content
Create Custom Content
Access and Use Existing Content
Determine Training Method
An admin must first select their preferred delivery method to grant students access to labs. Delivery can either be Self-Paced training via a Course Assignment or instructor-led training via a Class.
Self-Paced
Course Assignments | Subscription Assignments |
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Course Assignments are the means for a student to consume Self-Paced learning. Creating a course assignment allows you to give a single user access to a single course. | Subscription Profiles hold a set of courses and can be assigned to students. As long as the subscription is enabled, students have access to all the courses to take and retake. |
Instructor-Led
In-person Classes | Virtual Classes |
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Physical Classrooms can prevent double booking and overbooking when added to Classes. When a classroom is assigned to a class, Skillable TMS checks its availability and will warn you of conflicts. It also checks the capacity of the room when Enrollments are added to a class that is assigned to a classroom. | Virtual Meeting Host providers (VMH) can be added to a Class using two different methods: a custom VMH or an integrated VMH. Class creators can specify delivery by custom virtual classroom and then add the meeting URL from your preferred VMH or use one of the three supported, integrable VMHs. You can have multiple VMH options associated with your Organization, but only a single VMH can be associated to each class. |
Helpful links for Training Delivery
Self-Paced
Instructor-led
Creating Student Accounts
Student Accounts
User accounts for students provide the Basic User role that is needed to login, attend Classes, open labs and virtual classrooms. The system requires using a unique email address on every user account.
Student Account Creation
Manual Account Creation by an Admin
The admin creates one student account at a time and can also manually add training to the new account.
On the Admin menu in the Users group, select Create User.
This opens up the Create User page. Some fields will be filled automatically based on either your own user account or the Organization Preferences. Fill in the following required fields:
First Name
Last Name
Primary Email
Username - the default for this is set in Organization Preferences in the Organization profile.
Password - the default for this is set in Organization Preferences in the Organization profile.
Verify that the student is being added to the correct Organization, Time Zone, and select the students Country.
Select Save.
You may fill in data in other fields if you wish to capture it here.
Individual Account Creation by Student (authentication methods)
When a student logs into Skillable TMS using an approved authentication method. Training is not automatically assigned.
The user is directed to their TMS portal via URL: (domain).learnondemand.net.
The user would select Sign-In on the landing page.
The user would select their preferred authentication option:
Entra ID (formerly Azure Active Directory AAD)
Microsoft Account
Google
Follow the login prompts
An account will be created with the customer’s organization within Skillable TMS.
Account Creation by Training Key
When a student logs into Skillable TMS by selecting “Register with Training Key,” the account is automatically assigned the training connected to the training key.
*More information below related to training keys
The user is provided a key by an administrator.
The user is directed to their TMS portal via URL: (domain).learnondemand.net.
The user would select the Register with Training Key button on the Sign-In page.
The user would enter the key into the Register with a Training Key prompt.
The user enters the account information:
First Name
Last Name
Email
The user is assigned content via the key.
Bulk User Account Processes (Instructor and/or Student Accounts)
Bulk Creating User Account | Bulk Editing User Accounts |
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If you have several Users you want to create and want to save time from creating them individually, you can use the Import Users feature. It allows you to create up to 10,000 users at a time through the use of a CSV (comma-separated values) formatted file. | You can update user account information for groups of users with our Bulk Update User Profiles tool. This increases your efficiency; you no longer need to update the same information for users individually. You can choose multiple users to change some fields on their user profiles, add Roles, add Organization management, or disable accounts. You can also flag fields, forcing the users to update those fields before they can take any other action in the platform. |
Helpful Links for Account Creation
Deliver Training
You can assign training manually or use training keys for students to self-register and access their training.
Self-Paced
Training Key or Subscription Key | Single Course or Multiple Courses in a Group |
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Training Key Pools allow you to distribute keys to users so they can create Self-Paced course assignments. The pool gives access to one course and has multiple keys that can be distributed to different users. | Course assignments are a great way to provide self-paced training to Users. Students can move at their own pace and have the ability to engage with course Materials on their own terms, without the constraints of a traditional classroom setting. Users can take and re-take the training if the course assignment is valid. This means they can revisit the course content and reinforce their knowledge whenever needed. |
Subscription Keys are a method to assign a Subscription to a user automatically. Keys are aligned to a subscription, and subscriptions allow you to group multiple courses in one package to assign to students for a specified length of time.
| Subscriptions deliver {{glossary.Self-Paced}} training to your {{glossary.Users}} through a set of {{glossary.Course}}s. While a user’s subscription is active, they can select any course in the subscription catalog and immediately begin their training. Using subscriptions enables your users to work through the training they want, when they want it, without your staff having to manage individual course assignments. |
Helpful Links for Self-Paced Training Delivery
Instructor-Led Classes
Class Access via Training Key | Class Access via Manual Assignment |
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Event Training Key is a single key shared with all students to create enrollments in an instructor-led class. | Class Roster lets you create multiple registrations all at once for a single class. |
Enrollment Training Keys are a unique key distributed to each student, used to create enrollments in an instructor-led class. | Create Multiple Enrollments has the flexibility to let you enroll one student in multiple classes, multiple students into one class, or multiple students into multiple classes. |
Helpful Links for Instructor-Led Training Delivery
Post-Training
Completion Certificates | Badges | Transcripts |
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Course Completion Certificates can be added to the Courses of your choice for your staff or your students to print. You can upload one or more certificate templates to associate with courses, and these certificates are made available to Users to print in Skillable TMS. | Students can now earn externally supported Badges through their Activities/Achievements in Skillable TMS. Badges attach to achievements, and badge template IDs are used in the external badge provider (currently Credly) to ensure the correct badge is issued when the achievement is earned. This will give your Users an additional sense of accomplishment, and they can share that accomplishment with others outside the TMS. | My Transcript holds completed training. This could be a Course Assignment or a Class. Users can continue to use the labs as long as the assignment is still active or the class is still in Post-Class Access. |
Post-Training Processes
Creating Course Completion Certificates
To add certificates:
Create the certificate in DOCX format on your computer.
Use any or all of the following replacement fields to pull data from the {{glossary.Skillable TMS}} and save the file:
StudentName - Adds the student's first and last name as shown on their {{glossary.User Profile}}.
CourseName - Inputs the name of the completed course.
CourseLength - Inputs the length of the course in hours, days, or weeks.
CompletionDate - Adds the date the student completed the course.
Location - Shows where the course was taken.
TrainingDays - Inputs the number of training days from the course.
Adding Badge Providers
To create your Badge Provider entity:
In the Admin menu, in the Badges group, select Create Badge Provider. This will open the Create Badge Provider page.
On the Basic Information tab, set the Name for your provider. This name should reflect the external provider relationship with your {{glossary.Organization}}, such as IPC-Credly.
Add a Description, if wanted.
Ensure Organization is set to the organization that will manage the Badge Provider. It defaults to your organization.
In the Badge Provider Type dropdown, select the external provider. Currently, only Credly is available.
In the Badge Provider Organization Id field, enter your organization’s ID given to you by the external provider.
In the Badge Provider {{glossary.API}} Authentication Token field, enter the token given to you by the external provider.
In the API URL field, enter the URL that will be used to {{glossary.Issue Badges}} from the external provider. This is what allows the TMS to call out to the provider to trigger badges to be issued.
On the Availability tab, add your child {{glossary.Organizations}} that may use this Badge Provider for their badges.
Select Save.
Creating Badges
To create a Badge:
In the Admin menu, in the Badges group, click Create Badge. This will open the Create Badge page.
On the Basic Information tab, set the Name for the badge. Best practice is to have the name match the name of the badge template in the external provider.
Add a Description that describes what it takes to earn the badge. This field is optional but is useful to help distinguish between badges with similar names.
Ensure {{glossary.Organization}} is set to the organization that will manage the badge. This defaults to your organization.
Next to Badge Provider, select Choose.
Search for and select the appropriate Badge Provider entity and select OK.
In the Badge Provider Template Id field, enter the Badge Template ID from the external provider (Credly). When the badge is earned in the Skillable TMS, it sends this template ID to them to issue the correct external badge to the user.
On the Availability tab, add your child {{glossary.Organizations}} that can associate this badge with their {{glossary.Achievements}}.
Select Save.
Viewing Transcripts
To view my transcripts:
Select My Dashboard at the top of the page
Then select My Transcript at the top of the page.
Your completed classes and course assignments will be listed under the appropriate (Classes or Course Assignments) section.
Helpful Links for Post-Training
Earn Your Skillable TMS Administrator Badge!
Ready to level up your skills? Dive into our fun and interactive course to earn your Skillable TMS Administrator badge! This course is designed to give you hands-on experience with the Skillable TMS, making you a pro.
Here's what you'll practice:
User Creation: Get the hang of creating and managing user accounts with ease.
Course Creation: Discover how to set up engaging courses that meet your organization's needs.
Class Creation: Learn to organize and manage classes effectively.
Subscription Creation: Master the art of setting up subscriptions to keep your learners engaged.
By the end of the course, you'll be equipped with the skills to streamline your training processes and enhance your organization's learning experience.
Accessing Your Skillable TMS Administrator Course
Ensure Operations Manager Role Assignment: Your account must have the appropriate role assigned. If you do not have this role, please get in touch with a current administrator within your organization to have it assigned.
Log In: You can access your Skillable TMS site (URL: (domain).learnondemand.net) and log in as normal.
Access Your Account:
Navigate to your name in the top right corner of the screen.
Select "View Account".
Locate Training:
Select "Current Training".
Under the category "On Demand", you will see "Skillable TMS Admin Enablement".
Start Training:
Select "Skillable TMS Admin Enablement"
Click "Start".
Select “TBD”
Complete Activities: Proceed through the activities to obtain your TMS Administrator Badge.
Support Options
Available Options | Description |
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Lab Monitoring: During class, you may want to monitor your students' progress in their labs. This can be done with the Lab Monitoring Tool. | This tool allows an Instructor to do the following:
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Skillable Support: Skillable's 24/7 support staff. | Available by email, chat, or phone. https://www.skillable.com/customer-support/ |
Helpful Links for Support